Twenty per cent (20%) of the estimated contract cost of is due at the time of booking, to be deducted from the total payment, unless other prior arrangements have been made.
1.1 For wedding catering booked more than 12 months in advance the deposit is fully refundable upon cancellation as long as 12 months’ notice is given.
1.2 No refund will be payable for wedding catering cancelled less than a year before the event date.
1.3 For all other event catering a full refund is payable for cancellations made with six months’ notice.
1.4 No refund is payable for any event where cancellation is made without six months’ notice.
1.5 IF CATERER terminates this contract within the thirty (30) day period prior to the event date, all deposits and prepayments will be returned in full within ten (10) days.
2. FINAL PAYMENT
Final payment will be due fourteen (14) days prior to the event date. Payment terms are available upon request.
Due to the fluctuating cost of food items, menu prices are subject to change within fourteen (14) days of the event. When a drastic change in the menu ingredient cost occurs, CLIENT has two options.
3.1. CLIENT will pay the additional cost based on the current adjusted price, or
3.2. Substitute other menu items to maintain the agreed upon per person/platter menu.
4. PAYMENT METHOD
All prices quoted are based on cash payments.
4.1 Payment is accepted by bank transfer or cheque n.
4.2 Cheque payments for balances due are required twenty one (21) days before the event date.
5. GUEST COUNT
Final guest count should be supplied 14 days prior to the event date, any reduction in guest numbers cannot be refunded after this date. Any additional Guest after the stated period is subject to extra charges as may be imposed by the CATERER.
6. GUEST COUNT OVERAGE
CLIENT will only be charged for the guaranteed number of guests served. If there are more guests attending than the guaranteed guest count, the CATERER will charge the CLIENT accordingly.
Children under the age of five (5) are free of charge, unless CLIENT wishes to provide service/seating for them. Children six-twelve (6-12) years of age will be charged at half price on the agreed upon cost per person.
8. FOOD QUANTITY
CATERER will prepare between five- ten per cent (5%-10%) overage based on the final number of guest count registered by CLIENT. Part of this overage is to include food for the staff and/or service providers. CLIENT will not be charged for this.
In accordance with appropriate Health and Safety legislation, CATERER reserves the right to discard any leftover food items, after the agreed-upon event timetable, where there is a reasonable risk for food borne illness to occur.
CLIENT will be billed for additional staff hours for any time extension beyond the prior agreed upon time.
11. CHANGE OF EVENT DATE or VENUE
CATERER will apply the entire balance of CLIENT’s deposits and prepayments, towards another event, subject to CATERER’s availability. All costs are subject to change.
CATERER may provide all or part the rental items for the event. However, certain items may incur restocking & cancellation fees. If CATERER arranges rentals, for the CLIENT, through a rental company, CLIENT will have to pay the rental company directly. Any loss or damage to any rentals will be billed to CLIENT after the event.
Prior approval from CATERER is required for any storage service before or after the event/function.
14.1. CATERER assumes no responsibility for ANY damage or loss of merchandise, alcohol, equipment, furniture, clothing or other valuables prior to, during or after the event. CATERER will do everything possible to ensure that all of CLIENT’s supplies, rentals and equipment are cared for and maintained in good working order and without damage.
14.2. When providing the location for the event/function, the CLIENT, understands that accidents/breakage and/or damage may sometimes occur. CATERER will not be liable for any damage or loss, unless specifically caused by the wilful negligent actions or conduct of CATERER or its employees.
15. CATERER LIABILITY:
CLIENT absolves CATERER from any third party claims, except for actions caused by CATERER and/or negligence of its employees.
CATERER maintains £2,000,000 public liability insurance.
CLIENT will be charged the applicable current rate for all services rendered as determined by the concerned government body.
18. UNLAWFUL ACTIVITIES:
The CLIENT will comply with all the laws governing the United Kingdom and all municipal ordinances and all lawful orders of police and fire services, and will not do anything on the event/function premises in violation of any laws, ordinances, rules or orders. If unlawful activities should occur on the premises, and the event is cancelled, there will be no refund of any kind from CATERER to CLIENT.
19. AMENDMENT AND SUPPLEMENT
Any amendments and supplements to Agreements shall come into force only after a written agreement is signed by both parties five (5) days before the event/function date. The amendment and supplement duly executed by both parties shall be part of this Agreement and shall have the same legal effect as this Agreement.